General Description: The Executive Assistant is responsible for providing high quality administrative support to the Senior VP of Global Clinical Operations, the office of GCO, and various GCO teams as needed. This role will perform a wide range of responsibilities of operational activities independently, with the objective of improving operational efficiency within and across functions globally. Key responsibilities include, but not limited to, coordinating, and managing manager’s complex daily calendars, coordinating and logistical planning of meetings and events, domestic and international travel arrangements, scheduling candidate interviews, maintaining office supplies, handling incoming and outgoing mail, and other responsibilities.

Essential Functions of the job:

• Support SVP of GCO by actively managing administrative/project support, coordinating all travel arrangements (domestic and international), preparing/hosting key department meetings, draft/review/send communications on behalf of the executive, and maintaining various records and documents

• Provide general administrative/project support to various GCO teams and/or BeiGene teams as assigned

• Organize and schedule meetings, (e.g. townhalls, off sites, celebration events, cross-functional organized events) as needed for various groups, with a mindset of budget control and reception to feedback for future improvements

• Assist with travel arrangements (domestic and international) for senior members of the department/company and contractors as needed

• Handle expenses and reconcile corporate credit card expenses on a monthly basis

• Ensure and maintain confidentiality of all appropriate communications and documentation

• Understand business priorities and proactively look for ways to streamline and optimize productivity across Global Clinical Operations through partnering with internal/external stakeholders and cross-functional colleagues

• Schedule and coordinate candidate phone, video, and in-office interviews; Arrange travel accommodations for out of state candidates

• Responsible for coordinating onboarding process and plan for new employees, including request and set up of equipment, arrange meetings aligned with onboarding plan, etc.

• Responsible for greeting and coordinating orientation to new employees

• Organize office operations and procedures

• Coordinate with GTS department on all office equipment needs

• Build and maintain internal cross-functional relationships

• Provide general support to visitors

• Participate actively in the planning and execution of company events on a quarterly basis; Coordinate catering for different meetings and events in/out of the office

• Retrieve mail from lobby ambassador and deliver to GCO Clinical Business Operations’ team for action

• Conduct clerical duties, including document management/organization/preparation and management of high email volume

• Be flexible to take on other emerging assignments as assigned when necessary

Computer Skills: High level of proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams), Concur, Zoom, Ariba, Icertis

Other Qualifications:

• Fast learner in a fast-paced environment; ability to multitask

• Extensive experience in efficiently multi-tasking between business partners and priorities

• Ability to take on increased responsibility as the company grows

• Ability to independently work in an ambiguous yet fast-paced environment

• Ability to work independently in a fast-paced environment with constantly changing priorities

• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

• Demonstrated ability to relate well with all levels of management and peers

Travel: As needed for offsite meetings and flexibility to regularly travel to BeiGene office

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork

• Provides and Solicits Honest and Actionable Feedback

• Self-Awareness

• Acts Inclusively

• Demonstrates Initiative

• Entrepreneurial Mindset

• Continuous Learning

• Embraces Change

• Results-Oriented

• Analytical Thinking/Data Analysis

• Financial Excellence

• Communicates with Clarity

Education Required:

High School Diploma required, Bachelor of Arts or Science preferred.

Minimum of 7+ years’ experience assisting high level leaders; multiple disciplines a plus

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.