Description

Direct Hire Opening! Robert half is working on a Direct Hire role for one of our clients in San Mateo! We are looking for a candidate who is looking to work 20 - 30 hours a week, Monday through Friday in office. Start time is 8AM. Please find the details below and if interested, apply immediately. We are looking to have a candidate start next week. Do not wait! Apply now.

Job Description:

• Assists with the Administration by handling incoming visitors, calls and mail; as well as ordering office supplies, and receiving shipments

• Creates, manages and documents agency contracts using authorized signature methods, in compliance with fiscal policy and grant requirements

• Assists in the preparation of the agenda packets for board meetings

• Assists in preparing for agency’s meeting, trainings and seminars

• Prepares, formats, proofreads, edits, and revises various documents, including letters, memos, forms, reports, minutes of meetings, agendas, and other handouts/packets, including workshop binders/folders for grants

• Ensure Form 700s are completed for all agencies. - Supports the work of PLS as well as its contracting agencies. Other Job Duties: - Makes travel and meeting arrangements, prepares reports and maintains appropriate filing systems. Acts as backup for Administrative Assistant I

• Writes and distributes email, correspondence memos, letters, faxes and forms

• Assists in the preparation of regularly scheduled reports

• Develops and maintains a filing system

• Updates and maintains office procedures and directories

• Orders and maintains office supplies; researches new supplier discounts

• Provides general support to visitors; acts as the point of contact for clients; refer matters to appropriate staff; resolve complaints as appropriate

• Packs and mails interlibrary loan materials and track cost of mailing for bill back

• Records grant applications, financial and narrative reports after approval; maintains grant files in a shared SharePoint site.

  Requirements

• Minimum of 3 years of experience as an Administrative Assistant, preferably within a non-profit organization

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience in handling inbound and outbound calls

• Strong customer service skills and ability to interact professionally with all levels of staff and clients

• Excellent data entry skills with high level of accuracy and attention to detail

• Proven ability to handle email correspondence professionally and efficiently

• Experience in scheduling appointments and managing calendars

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent education level

• Willingness to learn and adapt in a fast-paced environment

• Commitment to uphold and represent the mission of the non-profit organization

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .